Last updated: January 2026
This Data Retention and Destruction Policy explains how Medical Pros LTD manages the retention, storage, and secure disposal of personal data and confidential information. It applies to all employees, contractors, and third parties who handle data on behalf of Medical Pros LTD.
Purpose of This Policy
The purpose of this policy is to ensure that personal data and confidential information are retained only for as long as necessary and are securely destroyed when no longer required, in line with UK GDPR, the Data Protection Act 2018, and other applicable legal and regulatory obligations.
About Medical Pros LTD
Medical Pros LTD
21a Hardshaw Street, St Helens, WA10 1QX
Company Registration Number: 12129141
ICO Registration Number: ZA551439
Email: info@medicalpros.co.uk
Medical Pros LTD provides medico-legal support services to law firms, including medical reporting, expert instruction, rehabilitation coordination, diagnostics, and related services.
Data Retention Principles
Medical Pros LTD follows these core retention principles:
- Personal data is retained only for specific, lawful purposes
- Data is kept accurate, relevant, and up to date
- Retention periods are based on legal, regulatory, and operational requirements
- Data is securely deleted or destroyed once it is no longer required
Types of Data and Retention
The length of time data is retained depends on the type of data and the purpose for which it is processed. This may include:
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Case-related and medico-legal records
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Medical reports and expert opinions
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Correspondence with solicitors, experts, and service providers
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Financial and contractual records
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Website and technical data
Retention periods may be influenced by limitation periods, contractual obligations, and regulatory guidance.
Secure Storage During Retention
While data is retained, Medical Pros LTD ensures it is stored securely using appropriate technical and organisational measures. This includes restricted access, secure systems, and controlled handling of physical records.
Secure Destruction of Data
When data is no longer required, it is securely destroyed to prevent unauthorised access or recovery. Secure destruction methods include:
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Permanent deletion of electronic data
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Secure wiping of storage devices
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Shredding or secure disposal of paper records
Data destruction is carried out in a manner appropriate to the sensitivity of the information.
Third-Party Data Disposal
Where third-party service providers are used, Medical Pros LTD ensures that appropriate data destruction procedures are in place and that data is securely disposed of in accordance with contractual and legal requirements.
Data Subject Rights
Individuals have the right to request erasure of personal data where applicable, subject to legal and regulatory retention requirements. Requests will be assessed in line with data protection law and this policy.
Review of This Policy
This Data Retention and Destruction Policy is reviewed regularly and updated as necessary to reflect changes in law, regulation, or business practices.
Contact Details
For questions regarding this Data Retention and Destruction Policy or data handling practices, please contact:
Email: info@medicalpros.co.uk
Post: Medical Pros LTD, 21a Hardshaw Street, St Helens, WA10 1QX
